DCOM Volume III Appendix 1

1 APPENDICES

1.1 Appendix 1: Template for Contract Management Plan

Contract Manager/Supervisor Sign-off
I, as Contract Manager/Supervisor, will ensure that relevant legislation, policies and organizational requirements relating to contract management are adhered to.

Signature:......................................................
Name:...........................................................
Position:.......................................................
Address:........................................................
Telephone:......................................................
Email:..........................................................
Date:...........................................................

Plan Approval
Signature:......................................................
Name:...........................................................
Position:.......................................................
Date:...........................................................

The [Insert name of Client] has awarded a contract for [Insert contract description] to [Insert name of Contractor].

Provide brief background on:
• the branch/directorate
• the tendering and contracting process
• the selection of the successful Contractor

The following documents are either referenced or relate to this contract management plan:
• Signed Works Contract
• [List Client contract management policies and other relevant documents ]

The purpose of this contract management plan is to document the key activities and tasks required to manage this contract to ensure that the objectives of the contract are achieved. The plan describes how the Client and the Contractor will work together over the life of the contract to ensure timely delivery of goods and services meeting the requirements specified in the contract. This plan will be used by the Client to review the performance of the contract and monitor the achievement of the contract outcomes.
The objectives of this contract are to:
• [Identify objectives – refer acquisition plan and/or tender documentation]
• e.g. to ensure cost effective and efficient delivery of contracted goods/services;
• e.g. to ensure the continuous and timely supply of quality goods
• etc.

The key deliverables of this contract are:
• [identify key deliverables – refer contract documentation]
• etc.

Contractual Milestones and Deliverables